Mentoring Working Group Meeting - 29 May 2025

Created on 5 June 2025, 1 day ago

June Mentoring Meta Meeting issue.
James is going to run it 🎉
Need to update the documentation issue based on Rachel's feedback (and then James').
- Running meetings could be a bit more personable. It does feel a bit cold
- The nature of asynchronous
- On the other hand, more participation than synchronous meeting.
- Structured notes makes it feels more formal.
  - Add celebrations of success and call outs for mentors and mentoring leads.
  - How much work would that take to find?
    - Invite people to add to the agenda when we create the issue and post the issue in Slack.
    - Posting the issue in slack is not in the documentation.
First-time contributors workshop slides
Document canonical first-time contributor workshop slides in the documentation issue.
- Need more than one canonical slide deck.
Rachel and James to collaborate next week.
- They will take a look at the canonical slide deck from AmyJune as a base.
Tearyne took notes about the process and is waiting for a canonical slide deck to add them.
The slide deck "templates" from the DA / MidCamp are hard to apply.
Is the presenter of FTCW responsible for updating the canonical slides?
If there are multiple presenters, are multiple people making changes to different slides? Same slides?
- Is the expectation of the person attending that they get the same information?
- Yes
- There will always be some differences.

https://www.drupal.org/project/mentoring/issues/3522247 📌 Mapping out and auditing all Mentoring pages on drupal.org, Google drive(s), OpenSocial contributions Active
Spreadsheet is ready in the drive, but needs a run-through of how to map/audit as an example.
Ongoing

https://www.drupal.org/project/mentoring/issues/3521475 📌 Create timeline document for Event Planning Active
Reached out to Michaela and Nicole, but have not had any feedback. Need to schedule something specific.
Chris wants to get this updated within the next week for review
Matthew made some comments and plugged it in for Nara and I was satisfied.
Some things are broken with added items that Chris would like help with.

https://www.drupal.org/project/mentoring/issues/3522277 📌 Determine whether we should be populating the Drupal Core Calendar Active
Rachel asked Tim about the core calendar.
Next step is to create a joint calendar with Working Groups to make sure they are okay with it.
Event Organizers Working Group EOWG and Community Working Group CWG are fine with meetings on calendar.
https://www.drupal.org/project/mentoring/issues/3521850 📌 Automate calendar files for mentoring meetings Active
Anyone can review / RTBC from the mentoring team or mentoring leads.
Ping issue in mentoring leads channel (Matthew).

Matthew created issue for DrupalPod maintainership — https://www.drupal.org/project/drupalpod/issues/3521853 💬 Offering to co-maintain DrupalPod Active
Darren has volunteered as well.
Next step is to reach out to Ofer.
Worried about a new tool prior to Vienna and writing documentation more than once.
Deadline in order to prepare writing documentation should be 1 month prior to Vienna.
DrupalForge setup is a bit longer and more involved than DrupalPod at the moment.
Matthew will get feedback from people at MidCamp.
It takes a bit longer to get setup the first time because of you have to register with DevPanel, and the spin up time takes longer.

Event planning lead - Chris
Rachel + James running first-time contributor workshop (FTCW).
Mentored contribution room lead -
Communications lead - Igor volunteered
Novice issue triage lead - Rodrigo tentatively volunteered if he is able to attend.
Booth lead -
Tools lead - Matthew can help remotely, not on-site.
Chris: no particular update other than that we discussed getting those contrib tracks defined now and reaching out to the initiative leads now to get possible tables sorted out
That and they are moving a tonne of stuff out of D11 in D12 eg search module etc etc
So core will have less things that can be novice issues
We need to start including contrib. specially things that are in recipes.
- Finding safe place to send people, is it a specific set of contrib modules and/or recipes. Is it fair to say whilst drupal cms is moving fast it's still a place to send people because governance is good.
- Governance is a requirement for curated Novice issues.

Contribution committee members: Anto Jose, Pooja Sharma, Matthew Radcliffe, Jimmy Cann
Mentoring Event Planning lead — Matthew
Ping at the next mentoring meta meeting.
Are there any different contribution topics from Vienna?
To be determined. Need to find out who on the core / contrib. teams are coming to Nara.

First-time contributors workshop slide deck improvements
Create issue
Rachel and James will work through the process.
Chris will create a theme based on DrupalCon EU slides from this/last year to apply.
We need a better way of
- Determining which slides to hide/show for a given time length.
- Providing feedback to whomever can make changes to the slides.
Monthly Meta Meeting issue — James

📌 Task

Status

Needs review

Component

Meeting

Created by

🇺🇸United States mradcliffe USA

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