[META] Session workflow changes

Created on 10 June 2025, 14 days ago

There are a growing number of issues around updates to the session moderation workflow, some with interdependencies. This planning issue will track them all

Session acceptance deadline

Add a "Session confirmation deadline" date to the Event Details config page Active
Email accepted session authors a reminder before confirmation deadline Active
Automatically decline accepted sessions after the confirmation deadline Active

Changes to the workflow states

Change "Published" state to "Confirmed" in the Session Acceptance workflow Active - probably should be split up
Provide means for accepted session authors to confirm they will present Active

Note that while updating the session accepted email text, we should include a token to display the acceptance deadline. Ideally we would also use Token OR to have one or more fallbacks for sites that haven't set an acceptance deadline.

🌱 Plan
Status

Active

Version

2.0

Component

Miscellaneous

Created by

🇨🇦Canada mandclu

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