June Planning Meeting

minneapolisdan → credited blainecross → .

minneapolisdan → credited cosmicdreams → .

minneapolisdan → credited LadyPhoenix → .

minneapolisdan → credited stpaultim → .

minneapolisdan → credited wylbur → .

Meeting Notes:

Attendees (add your name)

• Dan Moriarty
• Chris Weber
• Phoenix Heller
• Blaine Cross
• Wilbur Ince
• Tim Erickson

Agenda

Assign leads to each major initiative!

Website

• Assign lead: Chris Weber, Haroms
• Getting launched: what’s the blockers?
• No active registration ability
• Set date call for proposals
• Ability to “request to sponsor”
• Removing the featured speaker block disrupts homepage layout
• Registration
• Can we use ti.to to handle registration? Yes, Chris is setting it up
• Content updates (Phoenix)
• Remove reference to contacting us via Twitter
• Remove old featured speakers
• New Featured needed
• Theming help from Wes R?
• Design updates from Dan, TBD
• Trello board has a list of everything
• Set a Launch Date: 7/5/23

Sponsors

• Assign lead: Phoenix
• Define leads
• Define amounts:
• $2500 platinum, 5 slots – names on tables and rooms
• $1500 gold - 2nd on website
• $600-750 silver - 3rd level website, mention on slide
• $150 individual sponsor
• Start outreach, as soon as amounts

Camp Operations

• Assign lead: Dan
• Set ticket prices:
• Name your price
• Suggested $50 earlybird, $100 latebird (Switch August 14)
• Get event insurance
• Update budget
• Set dates for session proposals: TBD
• Decide on this by mid-July
• Do we follow Florida’s model? Midcamp’s model?
• Early acceptance helps with out of town presenters
• Matthew Tift and Joe Shindelar volunteered to help pick
• Discuss format for 2 days (camp content)
• Credit overlord, Amy June

Schedule for Camp Content

• Assign Lead: Tim
• Team Includes: Tim,
• User-Sessions:
• Thu: 10am, 11am, (lunch), 1pm, 2pm; 3-4 BOFs
• Fri: 10am, 11am, (lunch), unconference?
• Coffee Breaks at 3pm?
• Meet the sponsors, recruitment fair at ???
• Lunch at 12-1pm, Thu and Fri
• Intro/Welcome: Thu at 9am
• Have a Keynote: Fri at 9am?
• Closing plenary at the end?
• Unconference: Fri afternoon

Promotion and Marketing

• Assign lead: Blaine
• Team includes: Blaine, Phoenix
• Blog posts
• Social media
• Website postings

Volunteers

• Assign lead: Wilbur
• Team includes; Wilbur, Blaine
• Herding volunteers, including:
• Amy June, Matthew Tift, Joe Shindelar, Oz Heller, Kelly from Ten7, Mark Byart, Christina Goodland, Simon Whitney, Timothy Luong
• Code of conduct:
• AmyJune
• Les
• JD Flynn
• Wilbur

Next Steps

• Launch site by 7/5
• Set up registration
• Determine how we’ll accept session proposals, set a date (or dates)
• Start sponsor outreach
• Schedule next meeting for mid-July (7/12)

Meeting was held and notes shared with the community

Automatically closed - issue fixed for 2 weeks with no activity.