Camp Planning 08/27/24

minneapolisdan → credited blainecross → .

minneapolisdan → credited wylbur → .

Agenda:

Top priorities
Time is running very short! 2 weeks until Camp begins!
Only 1 or 2 meetings left before camp.

Committee updates

Sponsors - Wilbur
6 platinum sponsor tables (!!) are a “go”
(*invite speakers to become individual sponsors in future messages?)
**any other possible sponsors? Not that we know of…

Marketing - Blaine
Preston article published
“Lightning talks” article published
Newsletter schedule (this Thu 8/29, one or two next week and daily on the week of Camp)
Social media pushes as well…

Conference Program - Joe
21 sessions approved? 3 slots remain
Schedule is coming together; need to re-arrange for room sizes
Student scholarship - need to promote with blog post and share with other colleges/universities (Dan shared with MCTC, Blaine will share with UMN)

Website and Registration - Wilbur
Social events added to menu and published live
CSS fix needed for blog/news View (wrapping is off)

Venue - Dan

• Finalizing food order: 130 people
• 50 parking spots reserved each day (**but make sure to let people know about parking options via newsletter and website)
• Room setups are done: 3 rooms for sessions (West Wing, B/C combined room and A is the smaller room). All on the same floor down the hall.
• Vendor tables - 6 tables in the hall
• Acquia, US Creative, Electric Citizen, Horizontal, UMN, Pantheon
• Do we need a swag table? – Phoenix has swag from bronze sponsor Tag1, and others can leave stuff there too
• Plan for “day of” materials
• Badges, Lanyards (*Dan has designed and will order asap)
• Easels, Tshirts, Power strips, existing signs, markers and pads (*Tim? Need to inventory asap!!)
• Signs (*Dan can make up signs as needed)
• Gender stickers (Dan ordered and will bring to camp)
• **need a way to check people in when they arrive (using Tito like last year, requires a computer available and a list to check people off). (**Wilbur offered to print off a list)

Budget - Dan, Phoenix
Dan updated the sheet as of last week; we’re getting close to breaking even!

Social Events – Jen
Wed 6 - 8 pm @ Malcolm Yards
POSTED on site
(Remind people to bring some board games this year!)
Thu
Happy hour onsite, 4:00-5:00pm, with apps and cash bar
POSTED on site
Anything else is TBD
Friday night plans?
Casket Arts (Wilbur) or Horizontal (Jer)

Volunteers- Dimitri
Need someone to schedule volunteers to work at the registration desk, help with room counts (and other areas if needed?) - **Dimitri or someone!
Eva said she will help

Automatically closed - issue fixed for 2 weeks with no activity.