Contrib.social

Drupal Europe - European Contribution Kit build out

Open on Drupal.org →
Created on 27 September 2018, over 6 years ago
Updated 29 May 2025, 14 days ago

Problem/Motivation

We are summarizing under this follow-up issue the content of the mentoring box that will be transfered to the next drupalcon.
Gdoc: https://docs.google.com/document/d/1fvem1WZ9F42pe0g-pCD4XDn64GgdtkL4kxYo... (restricted)
Inventory, created at the end of the contribution day: https://www.drupal.org/project/mentoring/issues/2990522#comment-12776050 →

Remaining tasks

  • Review current DE mentor supply manifest and reconcile with actual supplies.
  • Add a documentation page with finished manifest template, manifest for DA (?), picture of mentor box.
  • Add quantity hints (like "1 USB drive per 10 atttendees")

Manifest

Drupal Europe Mentor Supplies

Manifest Template

The below is used as a base. And then can be copied out for both Drupal Association, Drupal German Association or other organization inventory list.

<h4>Mentor Supplies</h4>

<table>
  <caption>Describes mentor supplies in preparation and use for contribution days. These are the required supplies, but the box can be used to transport other supplies between venues as needed.</caption>

  <thead>
    <tr>
      <th>Name</th>
      <th>Description</th>
      <th>Needed Quantity</th>
      <th>Actual Quantity</th>
      <th>Location</th>
      <th>Provisioned by</th>
      <th>Provision details</th>
    </tr>
  </thead>

  <tbody>
    <tr>
      <td>Storage Box</td>
      <td>A sturdy box that can hold all the mentor box supplies for shipment. Approximately 1m x 40cm x 40cm.</td>
      <td>1</td>
      <td></td>
      <td></td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>USB Flash Drives (min. 8gb)</td>
      <td>Used to distribute <a href="https://www.drupal.org/tools">contributor tools</a>. Drives needed to be frequently re-imaged before the contribution day.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td>Mentor Sponsorship</td>
      <td>Seek a sponsor to provide drives. Can be branded.</td>
    </tr>

    <tr>
      <td>Contributor Task Cards</td>
      <td><a href="https://www.drupal.org/sprint-task-cards">Contributor task cards</a> distributed at mentor booth and during contribution day. Should be printed on card stock. These are stored in their shipping box. There are currently 6 types of task cards translated into 2 languages. TODO: break this out into multiple rows.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td>Drupal Association</td>
      <td>Needed task card types, quantities and language should be sent to Drupal Association N months before DrupalCon.</td>
    </tr>

    <tr>
      <td>Stickers</td>
      <td>Stickers to give out at booth or during contribution days. These are stored in a shipping envelope/box. There are currently 6 types of stickers corresponding to the Contributor Task Cards.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td>Drupal Association</td>
      <td>Quantities need to be determined at the end of an event, and should be sent to Drupal Association N months before DrupalCon. Be descriptive about each sticker type and quantity. See 
            
              #2269681: (BCN, Due: 2015-08-20) Contributor role cards and stickers for booth →
            </td>
    </tr>

    <tr>
      <td>Name Tags</td>
      <td>Name tags with <strong>adhesive</strong> backs. Conference badges get turned around and lost easily.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Permanent Markers</td>
      <td>Thick permanent markers used to draw on card stock, name tags, and post-it easel pads. Multiple colors = good.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Dry Erase Markers</td>
      <td>Thick dry erase markers used to draw on Dry Erase Boards. Multiple colors = good.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Masking Tape</td>
      <td>Masking tape is used for mentors to "badge" themselves so that mentors are easier to recognize. Also general purpose use for sticking things. More colors = good.</td>
      <td>3</td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Surge Protector/Power Strip</td>
      <td>A power strip or surge protector that we can use at booth. European events need adapters depending on location.</td>
      <td>1</td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Bag</td>
      <td>A fabulous bag that mentors can use to carry supplies around without .</td>
      <td>1</td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Color Card Stock/Construction Paper</td>
      <td>Thicker paper used in various colors (white and other bright colors) that mentors use to identify contribution topic tables, booth announcements, etc...</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td>Be descriptive about the color and type of paper to order.</td>
    </tr>

    <tr>
      <td>Stroopwaffel</td>
      <td>A delicious snack for mentors.</td>
      <td></td>
      <td></td>
      <td></td>
      <td></td>
      <td>Strongly object if this is not provided at a contribution day</td>
    </tr>

    <tr>
      <td>Clear Plastic Envelope/Bag</td>
      <td>Used to organize loose items in the Mentor Box such as stickers, pens, etc...</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Contribution Day Power Strip</td>
      <td>Power strip or surge protectors for each table in contribution rooms.</td>
      <td></td>
      <td></td>
      <td>Venue</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Contribution Day Extension Cable</td>
      <td>Extension cables to chain power strips so that each contribution room table has power.</td>
      <td></td>
      <td></td>
      <td>Venue</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Post-it™ or Equivalent Easel Pads</td>
      <td></td>
      <td></td>
      <td></td>
      <td>Venue</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Tripod/Easel</td>
      <td>Metallic tripod or easels that hold signs used to direct attendees to the correct contribution area.</td>
      <td></td>
      <td></td>
      <td>Venue</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Mentor Ribbon</td>
      <td>Ribbon used to identify mentors at an event.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Scissor</td>
      <td>Used to cut paper and ribbons</td>
      <td>2</td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Mentor T-Shirt</td>
      <td>Used to identify mentors at an event. @deprecated?</td>
      <td></td>
      <td></td>
      <td>Mentor Booth</td>
      <td>Drupal Association</td>
      <td></td>
    </tr>

    <tr>
      <td>Sheet Protector</td>
      <td>Clear plastic paper sheet protectors used to make booth signs. 1 box.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Pen</td>
      <td>Multiple pens in various colors for note-taking.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>Post-It Note</td>
      <td>Sticky notes used for note-taking and reminders at booth.</td>
      <td></td>
      <td></td>
      <td>Mentor Box</td>
      <td></td>
      <td></td>
    </tr>

    <tr>
      <td>A/V System</td>
      <td>A/V System: Microphone, Speakers, Projector, Projector cables, etc... for use during contribution day to use for presentations (First-Time Contributor Workshop and Contribution Room Wrap-Up)</td>
      <td></td>
      <td>2</td>
      <td>Venue</td>
      <td>Venue</td>
      <td></td>
    </tr>

  </tbody>
</table>
📌 Task
Status

Fixed

Component

Miscellaneous

Created by

🇭🇺Hungary tatarbj Brussels

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It's likely this issue predates Contrib.social: some issue and comment data are missing.

  • Comment 14 days ago →
    🇺🇸United States mradcliffe USA

    Kuoni now maintains the DrupalCon EU mentor box along with mentoring banner.

    There is also a community mentor supply box for other events.

    Closing this old issue as fixed/resolved.

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