Drupalcamp Colorado Planning 07/25/2022

Agenda

1. Intro and Questions
2. Venue - King Center
3. Sessions / Registration
4. Keynote / Interview Selection
5. Sponsorships
6. Schedule
7. Website
8. Trainings
10. Volunteers
11. Extra

Meeting Notes

Venue - King Center

• Ask for another classroom for Saturday and Sunday
• Friday is being dropped from the schedule altogether
• Continue to follow up with with policy on storage space
• Continue to follow up on the COVID Policy

Sessions / Registration

• Session submissions are officially closed and sessions have been chosen
• Trainings have been moved to Sunday so that they can be marketed during Saturday sessions
• Matthew to change the dates of the camp on Hopin

Keynote / Interview Selection

• Dries is officially on board with and interview session
• Reginé has a personal conflict and will not be able to attend – Drupal Colorado board Q&A will take keynotes place

Sponsorships

• Fruition has a conflicting event and will not be able to sponsor
• Pantheon interested in sponsoring – Philip to follow up with Joe
• Elevated Third and Aten both have pending invoices for core sponsorships
• Philip to follow up with Aten on Saturday after-party

Schedule

• Reginé has a personal conflict and will not be able to attend – Drupal Colorado board Q&A will take keynotes place
• Sessions have been selected and placed - pending King Center classroom additions
• Philip to follow up with Aten on Saturday after-party

Marketing / Website

• Philip to change the dates of the camp on the website
• Training sessions need to be marketed a lot more in the next several weeks
• Training registrations needs to be adde to the website
• Add white space for name/info on the badges and follow up on amount of lanyards
• T-shirt designs approved and will begin the printing process
• Philip to look in the DCCO box for reference of signage and drive for templates of years past

Training

• Janice to send emails about change of date for trainings to Sunday

Extra

• Schedule more meetings for the coming weeks on Mondays and Fridays until the day of the camp
• Matthew to follow up on power strips for all of the rooms
• Philip to let Matthew know the amount of gaffers tape we currently have
• Need to find room monitors for classrooms – Philip to test and put together list of instructions for speakers
• John - Rosenthal boxes - donate to school after use